Kareo Integration
AI receptionist for Kareo practices designed to eliminate missed calls and reduce no-shows. Every inbound call is answered and booked; confirmed appointment reminders are sent automatically to reduce cancellations.
Every call is answered by the AI. Patients don't hear a busy signal or voicemail. They reach you and are scheduled—revenue stays with your practice.
Appointments booked in Kareo trigger automatic reminders. Patients receive a text or call reminder the day before. Confirmed or cancelled—your Kareo schedule stays accurate.
When a patient cancels via AI reminder, the cancellation is logged in Kareo. Your team can immediately fill that slot from the waitlist.
Patients who need to reschedule can do so via text or during an AI call. The new appointment is written to Kareo; the old one is cancelled. Your schedule stays current.
Every call answered
No busy signals, no voicemail—inbound calls convert to bookings
Appointments written to Kareo instantly
Real-time sync means zero scheduling conflicts or double-books
Automatic appointment reminders
Sent the day before; cancellations logged immediately in Kareo
Rescheduling without staff involvement
Patients reschedule via text or call; new appointment writes to Kareo; old slot opens immediately
Reminders are sent automatically via SMS text or voice call the day before the appointment. Patients confirm or cancel. Cancellations are logged in Kareo so your team can fill the slot immediately.
The cancellation is recorded in Kareo. Your team sees the slot as open and can immediately contact the next patient on the waitlist.
Yes. If a patient wants to reschedule, they can select available times in the reminder message. A new appointment is written to Kareo, and the old one is cancelled.
Yes. The reminder includes the provider name, location, date, time, and instructions. All information is pulled from your Kareo setup.
The AI uses the contact information in Kareo. If the number is incorrect, the reminder won't reach them. Your team can update Kareo before the visit.
Yes. You can set a custom reminder template, reminder timing (1 day before, 2 days before, etc.), and channel (text, call, or both).
Related
AI receptionist for Kareo
Full Kareo integration and call-handling capabilities
Topic
The cost of missed calls
Why every missed call costs your practice revenue
Workflow
Appointment reminders and confirmations
How automated reminders reduce no-shows and keep Kareo schedules full
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