Scheduling Integration
AI receptionist works alongside your Kareo EHR to book appointments with real-time availability sync, provider rules, and automated patient confirmations.
Patients book appointments through AI conversation during the call. They don't wait for staff to check schedules or call back confirmation. Kareo calendar updates in real time.
AI enforces Kareo appointment rules, visit type durations, and room capacity constraints automatically. Your clinical schedule stays clean and accurate.
Once booked into Kareo, the AI sends immediate SMS or email confirmations with date, time, location, and any pre-visit instructions. Reduces no-shows and confusion.
Context from the booking call—chief complaint, insurance status, new patient intake—is logged in the Kareo chart before the visit, so clinicians are prepared.
Real-Time Kareo Sync
Appointments appear in Kareo calendar instantly upon AI booking
Rules-Based Scheduling
Respects provider availability, visit types, and room assignments from Kareo
Automated Confirmations
SMS and email confirmations sent immediately to reduce no-shows
Complete Audit Trail
All booking interactions logged in Kareo chart for compliance and continuity
The AI can be configured to handle visit types you designate (new patient, follow-up, procedure, telehealth, etc.) and will respect the duration, provider assignment, and room requirements you've set in Kareo.
The AI offers the next available slots based on Kareo availability. It can also place patients on a Kareo waitlist if needed, or escalate to staff for manual scheduling of urgent requests.
Yes. Once the AI books the appointment into Kareo, an automated SMS or email confirmation is sent to the patient with the appointment details, location, and any custom pre-visit instructions.
If your Kareo system includes telehealth visit types, the AI can book those appointments and include relevant telehealth access details in confirmation messages.
Yes. The AI saves call notes, patient responses, and appointment context as chart notes in Kareo, so your clinical team has complete information before the visit.
Core Solution
AI Front Desk Medical Practices
Explore AI front desk capabilities that extend beyond Kareo-specific scheduling into full reception workflows.
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See how MedReception AI handles after-hours calls, scheduling, intake, and patient communication for medical practices like yours.
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