Call Management
MedReception's AI reads your Kareo provider schedules in real time, routes calls to the right provider, and only offers appointment slots that are actually open. No conflicts, no miscommunication, no double-booking.
By MedReception AI, physician-built by Paul Toomey, MDPublished
No guessing. The AI sees who's available right now in Kareo and routes the call to the right specialty or provider, not a central queue.
Appointment slots offered are actually free. The AI checks Kareo availability before confirming, so your schedule never gets double-booked.
When a provider is marked out in Kareo, callers for that provider are automatically routed to a colleague or your backup number—no manual intervention.
Changes to provider availability, coverage, or call groups in Kareo are reflected in the AI immediately. No separate configuration needed.
Provider availability read in real time
Kareo schedule checked on every call and appointment request
Smart call routing applied
Calls directed to right provider based on specialty, availability, and urgency
Booking conflicts prevented
Only open slots offered; Kareo calendar checked before every confirmation
Vacation and coverage respected
Out-of-office statuses in Kareo trigger automatic rerouting and messaging
On every incoming call. The AI queries your Kareo calendar in real time to see current availability before presenting options or routing the caller.
The AI respects that status. Calls for that provider are routed to a backup number, voicemail, or another available provider—according to your routing rules.
Yes. The AI can filter available providers by location, specialty, and open slots. Only providers with actual free time in Kareo are offered to the caller.
The AI offers the next available slot or informs the caller of the wait. Your practice rules determine whether that's the next day, next week, or an urgent-care alternative.
Yes, in real time. If a provider opens a new slot or removes themselves from availability, the AI sees it on the next call check.
Yes. During setup, we configure routing rules and backup provider lists. If your primary provider is booked or out, the AI routes to the backup per your settings.
Workflow Hub
Call routing and triage
See how AI intelligently routes calls by urgency, specialty, and availability.
Next step
Automated patient scheduling
Booking, rescheduling and calendar rules the receptionist applies on every call.
Next step
AI receptionist for Kareo
How the receptionist works alongside Kareo.
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See how MedReception AI handles after-hours calls, scheduling, intake, and patient communication for medical practices like yours.
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