Scheduling Automation
Every appointment booked by the AI writes to your Kareo calendar in real time. No batch sync, no delay—your Kareo schedule reflects reality immediately.
No end-of-day batch uploads. Every AI booking writes to Kareo immediately. Your staff and providers see accurate availability in real time.
The AI reads available slots from Kareo and marks them as booked the instant the appointment is confirmed. Scheduling conflicts are prevented automatically.
Appointment details are sent to the patient by text or email automatically after booking. No manual confirmation step needed from your staff.
If a patient cancels via text or phone, Kareo is updated immediately and the slot opens for rescheduling.
Appointments synced to Kareo in real time
No batch processing or end-of-day delays
Live availability read from Kareo
AI books only into open slots
Double-booking prevention
Slots locked the moment they are booked
Automated confirmation delivery
Patient confirmations sent by text or email
The AI queries your Kareo schedule at the start of each call and displays available appointment times. As patients book, slots are removed from the available pool in real time.
The AI reads Kareo's schedule when the call begins. If a staff member books the same slot during the call, the AI will not override it. You can configure overbooking rules if needed.
Yes. If your practice supports SMS, patients can cancel or reschedule. The AI processes the request and updates Kareo immediately.
The AI captures structured information about the reason for the visit (e.g., 'new patient intake', 'follow-up knee pain', 'prescription refill'). This is returned to your staff as a summary for review and filing. You can optionally add it to Kareo's appointment notes.
If the integration is interrupted, the AI continues answering calls and logs appointments locally. Once Kareo is restored, queued appointments sync automatically. Your team is notified of the outage.
See how MedReception AI handles after-hours calls, scheduling, intake, and patient communication for medical practices like yours.
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