Appointment Booking
AI receptionist that confirms appointment date, time, and purpose with Spanish-speaking callers, writes bookings directly to your calendar, and sends confirmation in the caller's language.
By MedReception AI, physician-built by Paul Toomey, MDPublished Updated
No callback, no email exchange, no getting lost in voicemail. Caller hangs up with a confirmed appointment time in their language.
Appointments sync to your calendar in real time. Your staff sees booked slots immediately; no overbooking, no scheduling confusion.
Appointment confirmation in Spanish, sent immediately, means callers remember their booking. Clear confirmation reduces day-of cancellations.
New patients are already in your system with demographics and appointment details on file. Front desk verifies, not re-enters.
Appointment booked on first call
Spanish-speaking caller confirms date, time, and provider—writes to calendar immediately
Calendar synced in real time
Appointment and patient demographics (name, DOB, phone) captured in your EMR; no manual entry, no conflicts
Confirmation sent instantly
Text in Spanish, switched on per practice, with appointment details, location, and prep instructions
Insurance captured and returned
Insurance details provided on call, structured summary for billing team to verify and file
The AI integrates with your EMR or practice management system and sees your live calendar. It knows which providers are available, which time slots are open, and any provider-specific constraints (e.g., Dr. Lopez only on Tuesdays).
The AI offers the next available slot and alternative times. If nothing is available for days, the AI can offer a callback when a slot opens or put the caller on a waitlist.
Yes. If a caller asks for a Spanish-speaking provider or a specific doctor, the AI checks availability for that provider and offers the next open slot with them.
The AI can offer cancellation and rescheduling on some calls, with confirmation for your staff. Complex requests (e.g., multiple reschedules, special accommodations) are flagged for a staff member to handle.
A text in Spanish (switched on per practice) with date, time, provider name, location, parking/check-in instructions, and any pre-visit prep (fasting, bring insurance card, etc.).
Yes. The AI mentions any prep (e.g., 'Please fast for 8 hours') during the call and can send a link to a Spanish-language pre-visit questionnaire if your portal supports it.
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EMR and EHR integrations
How the receptionist fits alongside your record system.
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All integrations
Bilingual booking integrates with 13+ EMRs and practice management systems—appointments write directly to your calendar.
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MedReception answers Spanish-language calls, books appointments, and captures patient intake, all in Spanish.
See how MedReception AI handles after-hours calls, scheduling, intake, and patient communication for medical practices like yours.
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