Orthopedic Intake

Capture orthopedic patient intake calls around the clock, structured summaries ready for your chart, appointments booked into your schedule.

Orthopedic practices in Fresno field new patient intake calls during business hours and after 5 p.m. An AI receptionist answers every call, gathers injury history and chief complaint in a structured format your staff can paste into the EMR, and books appointments directly into your schedule or captures them as callback requests. No voicemail dead ends, no missed intake details, no new patients lost to hold times.

By MedReception AI, physician-built by Paul Toomey, MDPublished

How it pays back

Structured Intake, Not Free-Form Notes

Each call returns injury mechanism, onset, location, pain level, prior treatment and relevant history in a format your clinicians recognize. Your staff reviews and files it, ensuring nothing is missed and every new patient chart has complete intake before the first visit.

Urgent Calls Route Instantly

Callers reporting acute trauma, severe pain or suspected fracture are escalated to your on-call provider or emergency line immediately, per the rules you set. Non-urgent intake continues, urgent cases bypass the queue.

Custom-Built for Your Practice, Not a Template

MedReception is built per client: your intake questions, your urgency thresholds, your provider routing, your schedule rules. After launch, edits and optimization are free for life, so as your practice evolves, your AI receptionist evolves with it.

EMR-Independent and Portable

Whether you use athenahealth, eClinicalWorks or another supported system, your AI receptionist is yours. If you switch EMRs later, your AI stays with you, no vendor lock-in, no rebuild.

Every call answered

No voicemail, no hold-time hang-ups, no intake calls lost

Structured intake summaries

EMR-pasteable format, ready for your clinician review

Urgent calls escalated

Acute trauma and high-acuity cases route instantly per your rules

HIPAA compliant (verified by Compliancy Group) by design

Verified by Compliancy Group, BAA included, intake handled securely inside MedReception

Frequently asked questions

How does the AI know what counts as urgent for an orthopedic call?

You define the urgency rules during setup. Typical thresholds include acute trauma, severe pain, suspected fracture or neurological symptoms. Callers matching those criteria are escalated to your on-call provider or emergency line. Non-urgent intake continues in parallel. Your team controls the escalation logic, not the AI.

Does the AI write clinical notes to my EMR?

No. The AI captures injury history, symptoms and chief complaint on the call and returns a structured summary your staff reviews and files. Your clinicians decide what goes into the chart. Appointment bookings and new patient demographics (name, DOB, phone) do sync to your EMR if you use one of our integrated systems.

What if a caller needs to book an appointment but your schedule is full?

The AI offers next available openings and can book them if the caller accepts. If no openings exist, the call is captured as a callback request with full intake details, so your staff can follow up first thing in the morning with the patient's information already in hand.

Can the AI handle Spanish-speaking callers?

Yes. The AI conducts intake in multiple languages, including Spanish, so Fresno callers who prefer Spanish receive the same structured intake and booking experience as English speakers.

How long does it take to launch?

Launch takes about one week from signup. The EHR connection and your practice phone number are ready in one to three days, and registering the number for patient texting takes about five business days. Your team receives white-glove onboarding throughout.

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