Growth
AI receptionist completes new patient intake during the booking call, so your staff can confirm appointments instantly instead of scheduling a callback to get insurance and medication history.
New patients call, answer intake questions, get a confirmed appointment time—all in the same conversation. No 'we'll call you back,' no separate intake appointment. They're on your schedule immediately.
Because intake is done on the call, you can fill an unexpected opening with a new patient in minutes instead of hours. No waiting for intake callbacks or prior auth delays.
Your staff reviews the AI's intake summary and files it while the patient is still in the waiting room or before their telehealth visit. No scrambling to gather information 5 minutes before the appointment.
If a new patient calls with severe or frequent migraines, they're flagged during intake and routed to your fastest available slot. Acute migraines get acute appointments.
New patient intake completed on intake call
No follow-up needed—appointment ready to book
Appointment confirmed with full history context
Provider has patient's migraine background before the visit
Chart prepared for clinical staff review
Structured summary ready to file before first visit
Same-day or next-available booking for urgent cases
Severe migraines don't wait for a callback slot
The AI is trained to be conversational and low-pressure. Most patients appreciate that their information is being captured live. If a patient prefers to complete intake in your portal after their visit, the AI can book an appointment for intake and confirm they'll fill out forms on arrival. However, live intake on the phone dramatically speeds up the first visit.
The AI asks the patient for their insurance plan, member ID, and group number. That information is captured and returned to your staff as a summary. Your team runs verification through your normal process. The AI doesn't do real-time verification, but capturing the details on the call means your staff can verify and be ready before the patient arrives.
The AI captures insurance information during intake and flags it in the summary. Your staff can immediately initiate prior auth while the patient is still on the line or right after. Many practices find that starting prior auth during the booking call means authorization can be pursued before or during the first visit—not delaying the appointment.
The AI answers calls 24/7 and can collect full intake. For true emergencies (thunderclap headache, vision loss), it escalates to your on-call provider. For urgent but stable new patients calling after hours, the AI can offer the earliest available same-day appointment (if your team has on-call slots) or next-day urgent booking. Appointment details are logged so your team is ready when your clinic opens.
By reducing friction in the booking process, you'll hear from and confirm more new patients per day. Faster booking and confirmed appointments increase new patient starts. The exact impact depends on your current conversion rate and call volume.
Core Feature
Patient intake
Structured intake on the phone speeds up new patient onboarding
Strategy
How Medical Practices Attract New Patients
Best practices for converting inquiries into new patient appointments
Next step
Configured per specialty
What changes between specialties.
Related
Grow Migraine Panel with AI Reception: Every New Patient Call Converted to Appointment
Many migraine clinics lose new patient calls to delays or voicemail.
Related
Converting Migraine Patient Inquiry Calls into Booked Appointments
Migraine patients calling to ask questions often hang up if they reach voicemail or get stuck in a phone tree.
Related
Migraine Specialist Panel Growth: Converting First-Time Callers to Booked Appointments
Migraine practices struggle to grow their panel because first-time callers reach busy signals or voicemail.
See how MedReception AI handles after-hours calls, scheduling, intake, and patient communication for medical practices like yours.
Want the numbers first? See plans and pricing
